$900 to $4,900 fixed, plus $200 to $400 a month. If the output isn't worth about $7,500 a year, we say so before you pay.
Get a price bandHow much does invoice automation cost? $900 to $4,900 as a fixed price, plus $200 to $400 a month to keep it running. $900 covers one inbox to one destination. $2,500 adds purchase-order matching and posting into an accounting or ERP system. $4,900 covers several suppliers and formats with branching approval rules. The price is agreed before any work starts.
Invoices arrive as PDFs, as photographs of paper, as attachments to a message that says "see attached", and occasionally as a line in an email body. Somebody opens each one, reads five or six fields off it, types them somewhere, and looks for the purchase order it belongs to. That job scales with the number of suppliers, never with revenue.
What we build reads the invoice, pulls the fields, matches it against the order or delivery note where one exists, and posts it where it needs to go. Anything it cannot resolve — a total that doesn't match, a supplier it hasn't seen, a field it read with low confidence — goes to a person with the reason attached rather than being guessed at.
| What changes | Effect on price |
|---|---|
| How many systems the data lands in | One destination sits at $900. A second system with its own rules is the step to $2,500. |
| How many supplier formats differ | A handful of stable layouts is cheap. Dozens of suppliers who each redesign their template is what pushes a job to $4,900. |
| Whether approvals branch | Straight-through posting is simple. Routing by amount, cost centre or named approver is real logic and is priced as such. |
Reading the fields off an invoice is the part people expect to be expensive, and it is the part that has become cheapest. The cost lives in the exceptions, so that is where we spend the scoping time: we watch the job done once and write down every case that isn't the ordinary one, because those cases are the system.
The usual advice is a volume floor — below fifty invoices a month, don't bother. We don't use one, because volume is a poor proxy for value. What matters is what the output decides.
A build plus its first year of upkeep comes to roughly $7,500 on a standard job. If a year of recovered hours, avoided late-payment penalties, caught duplicate invoices or earned early-payment discounts cannot cover that, don't build it — and we will tell you so before you pay rather than after.
That cuts both ways. Twenty invoices a month, each worth six figures and each carrying a payment deadline with a penalty attached, clears the bar easily. Two thousand invoices a month for €40 of consumables may not.
The build price is agreed before we start. The monthly fee only begins once the automation is live.
Invoices read out of one inbox, fields extracted, written to one destination.
Get a price bandExtraction plus purchase-order or delivery-note matching, posted into your accounting or ERP system.
Get a price bandSeveral formats and suppliers, branching approval rules, more than two systems touched.
Get a price bandSupplier templates change, APIs change, credentials expire. This is what catches it before your supplier does.
Get a price bandOver 20 automations run Sky Team Labs around the clock, guarded by 2,000+ automated tests. A European biotech distributor pays monthly for one of them — a prospecting agent that screened 1,200+ companies across 59 countries and delivered 100+ qualified leads in its first weeks. We sold the first build only after the same class of software had run our own operation for months.
$900 to $4,900 as a fixed price, plus $200 to $400 a month to keep it running. $900 covers one inbox to one destination. $2,500 adds purchase-order matching and posting into an accounting or ERP system. $4,900 covers several suppliers and formats with branching approval rules.
Three things, in order: how many systems the data has to land in, how many suppliers send formats that differ, and whether approvals branch by amount, cost centre or person. The extraction itself is rarely what sets the price.
When the value of what it produces cannot cover about $7,500, which is a standard build plus its first year of upkeep. We judge that on the value of the output, not the number of invoices: a low volume of high-value invoices with real payment consequences can clear the bar, and a high volume of trivial ones may not.
Yes. If you stop paying the monthly fee you keep the software and it keeps running until something upstream changes.
No — it is the same build process applied to one job. If your problem is a different paperwork process, the same prices apply; see AI process automation. For what AI consulting costs more broadly, we publish that too: how much does AI consulting cost.
3 optional questions, 60 seconds: how invoices arrive, what the job costs you now, which systems they end up in. You get a verdict and a price band.
Or email info@skyteamlabs.com.